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CAREERS AT THE USO

Welcome to the USO, where we believe that our greatest asset are our people. Every opportunity at the USO, is critical to accomplishing our mission and will be rewarding in ways that are unique and personally fulfilling.

Across all of our locations around the globe you will find USO employees who personify our core values: 
  • Mission First
  • Do the Right Thing
  • Respect
  • Excellence
  • Collaboration
  • Accountability
  • Gratitude
  • Innovation

Each team member becomes an integral part of our success and plays an active role in discovering better and innovative ways to help us be by the side of our active service members and their families while they are away from home.

So take your first step in joining our organization by exploring our current career opportunities, we look forward to meeting you!


 

 

 

Executive Assistant

Department: Midwest Regional Office
Location: Chicago, IL, United States

Since 1941, the USO has been the nationís leading organization to serve the men and women in the U.S. military, and their families, throughout their time in uniform. From the moment they join, through their assignments and deployments, and as they transition back to their communities, the USO is always by their side.

Todayís USO continuously adapts to the needs of our men and women in uniform and their families, so they can focus on their very important mission. We operate USO centers at or near military installations across the United States and throughout the world, including in combat zones, and even un-staffed USO service sites in places too dangerous for anyone but combat troops to occupy.

The Executive Assistant provides administrative, secretarial, and related duties for one Senior Vice President (SVP) or Regional President (RP).

Principal Duties and Responsibilities (*Essential Duties)

  • Serve as primary point of contact for SVP or RP via telephone, e-mail, and in person with key internal and external stakeholders.*
  • Monitor and arrange SVPís/RPís calendar, participation in meetings/conference calls, local and international events and other activities.*
  • Collect, organize and prepare reports, metrics, and presentations related to annual customer feedback surveys and overall program delivery.*
  • Draft and prepare correspondence. Coordinate and prepare materials/presentations for meetings and events. Draft and prepare meeting summaries/minutes. Attend meetings as needed.*
  • Prepare travel arrangements and process invoices, check requests and expense reports.*
  • Monitor SVPís/RPís budget.
  • Other duties as assigned.

Job Specifications

  • High School Diploma or equivalent. Bachelorís Degree and/or IAAP preferred.
  • 5+ years work experience in a senior administrative support role. Relevant experience in a not-for-profit, military, multicultural and/or global organization preferred.
  • Strong interpersonal and customer service skills. Ability to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism.
  • Proficiency using computers and electronics equipment. General knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite and SharePoint.
  • Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
  • Must be punctual, organized and self-motivated, with the ability to quickly and easily adapt to changing organizational needs.
  • Ability to achieve desired results while working collaboratively in a team environment.
  • Ability to perform basic math and follow proper cash/donation handling and reporting procedures.
  • Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driverís license.
  • Must be a strong advocate of the USOís mission.

Details

  • This position is located in Chicago, IL. Preference will be given to local candidates within commuting distance to the location.
  • USO locations will adhere to local area and DOD guidelines regarding COVID vaccination/testing requirements. Employees may be required to be vaccinated or tested regularly per local requirements.
  • Resume and cover letter are required for full consideration.

 

 

 

 

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